Computerized Enrollment System Essay

Today, the progress of institutions is largely determined by the ability to build use of computer engineering science. Computerization is a conclusive evidence of the advancement in science and technology which task is to maximize its purpose, primarily in education. The converting of manual to automated governance is one best preference to carry out manually workloads such as keeping records, computations, and retrieving in turnation in the shortest possible. In the world-wide village of the new economy, larger automation companies declare little option- they must find more itinerarys and means to expand worldwide. To do this they need to minimize domination of the central corporate culture, and maximize responsiveness to local node needs. And thus, utilizing a computerized body can be simple alteration like providing work workers for greater freedom of movement in performing their task (http/www.automationworld.com.auto.thml).In Bataan Polytechnic State College, the co llege-wide computerized adjustment clay was implemented. Last October 2005, they put into exploit the college wide enrollment system for the first semester of the academic grade 2005-2006. Applying the results and data generated by the tribunal, the college was able to remedy usual problems during admissions and enrollments such as the tendency to overlook procedures, murkiness among the school-age childs on proper enrollment steps, and the inconsistency of the information generated and submitted to various offices within and outside the BPST. Furthermore, the college was able to ternion the number of bookmans served each day during the enrollment boundary. This made the operation faster, more accurate and efficient. (http//www.bpsc.edu.ph/news2.html).Tagum Doctors College (TDC) of Tagum City a private institution of learning is dedicated to the quality of education of the youth to preserve and enrich the sprightliness of all Filipino heritages. Its current enrollment pro cess is totally paper-based. Their enrollment process was the result of bemused accounting, cashiering, and scholarly person records systems.This led to staff manually calculating individual fees. Additionally, the staff could not accommodate the expanding pupil population. Faced with these manual, disconnected processes, Tagum Doctors College wanted to simplify pupil enrolment with a self-service system that mechanically generated payment amounts by centralizing all student, course, and accounting details. In this connection, the researchers intend to unload their agonies by creating a computerized enrollment system.Statements of the ProblemAfter the preliminary investigation to the institution of Tagum Doctors College, the researchers encountered the following problems.1. Difficulty in retrieving records of the students2. workable errors in reckoning students accounts3. Complexity in tracing the records of current enrolled students4. Delayed in bear on a report5. Difficult t o separate the rooms and teacher on its subject and6. There is a troth arise in making manual students class roll.Objectives of the hit the booksThis study aimed to satisfy its main accusative of shooting an automated enrollment system that go out support one of the operations of Tagum Doctors College. Along with this full general objective, this also aimed to satisfy the following objectives1. To gate easily in retrieving record of the students2. To establish errors free in computing disciples Accounts3. To trace easily outline record of the currently enrolled students4. To automatically generate accurate reports5. To identify the room and teacher on its subject6. To lessen conflict that arises in making students class documentScope and LimitationThe researcher designed this study to the institution of Tagum Doctors College to serve the administration to flummox accurate processing during enrollment period. This study designed a client/server system that shall cover the process in the registrars office, doyens office and Cashiers office. The System caters the following a) The Students information must have encoded into the system to search easily, to top/provide a back-up files for the students. b) For the cashier, the system can compute the total assessment of the student including the miscellaneous fees etcetera it also automatic deduct the payment of the student if they fully paid before the examination period and the remaining balance.c) The system can provide automatically a student class schedule. For the transferee and untypical student, the system can schedule their subjects. In addition, it can edit one-by-one the subject codes, time schedule if the student wants to change their schedule. d) Automatic generate the students number, receipt number and ar value the report what the exploiters need. e) The system can also view the grades of the students.f) Can print out hard facsimile for the important means such as keep downs of student s, subject codes, time schedule and the assigned teachers.Significance of the StudyThis proposed Computerized Enrollment System is relevant and beneficial to the college in away that the process in keeping datas, cashiering and making reports becomes more consistent. In addition, it would be easier and would be lessen the workload of the involved offices. It would also alleviate the school administration to manage and transact with different schools. The registrars office would handle the student assessment accurate. It also eases for the students transaction. Furthermore, the adoption of this system would provide data security which unquestionable on every proceeding. The following persons can benefits this studyCashier. These systems will the school cashier in computing the totalassessment of the students and other miscellaneous fees accurate and clear Dean. This system will help the Dean in keeping all the transactions regarding the students records, organized and manage all t he transactions accurate and safety. Faculty. This system will help the faculty minimal their work load during enrollment period. It gives an easier way of identifying their assigned subject. Registrar. This system will help them in keeping the students records orderly and safely. direct Administration. This system will help them to manage and organize the time schedule in discussion the transaction. Student. This system will also help ease the students in updating their subjects available and other transactions easier and faster. It will also provide the students to view their grades.Review of Related LiteratureThe Review of Related Literature represents the attend principles, ideas, concept, theories, facts and views regarding the relevant variables of aspects as gathered from different books scrutinized by the researchers and searched from the internet Today, the trend of technology speeding up very rapidly, automation was developing as a result advanced in the design of machi ne. applied science has affected society and its surroundings in a number of ways. In many societies, technology has helped develop more advanced economies including todays global economy and has allowed the rise of a leisure class. some early machine was design to operate under a specific set of condition, when this condition change manual adjustment was necessary to assure proper operation.This was not a major shortcoming, since the machines operated at relatively slow speeds. It was quickly recognized as valuable to assure efficiency and accuracy and manufacturing process. The term operation refers to a wide variety of system and processes that operate with little or no human intervention. In the most modern information system, control is exercise by the system itself through control devices that thought changes in such condition as temperature, rate of flow to make adjustment to compensate these changes. The victimization of digital computer, which can monitor external cond ition and make an appropriate adjustment to the system, added farther whim to the application of automation.It trices to increase understanding of the waysin which information is generated, stored made available, and used. In the practical esthesis it undertake specific action to try to improved the same function of information technology (Grolier informal Encyclopedia Vol. 2, 1995) Automation plays an increasingly important role in the global economy and in nonchalant experience. Engineers strive to combine automated devices with mathematical and organizational tools to create complex systems for a rapidly expanding range of applications and human activities.A computerized system will allow you to make better use of your time. Why unload time typing information into a document, when you could be hosting a job search workshop (www.truckwin32.com and www.Shippernet.com). The De la Salle Universitys ITC Systems management Office designs, develops, implements and evaluates compute r- based information systems as requested by the academic and administrative units to facilitate their operations. These information systems include their enrollment system, students information systems and accounting system for students assessments. The University desires to fully computerize its processes and integrated all its information systems that are evaluated annually. Its quality policy includes the list 99.9 percent availability of computing resources, at most customer satisfaction, prompt and positive response to customers requests, feedback on customers request (http/www.disu.edu.ph/offices/itc/smo/default.asp).The Automated Enrollment System of Samar State University aims for an accurate, drug user friendly, efficient system that can help both the student and personnel for fast data processing of enrollment. Engr. Hediki Hashimoto, a Japanese volunteer headed the creation and conceptualization of the system. He was assisted by the information technology faculty from t he College of Engineering and humanistic discipline and Sciences. The system, which is web, based, uses PHP programming language with data stored in MySQL is run through the intranet of SSU. A dry-run for this automated enrolment was done last summer and the first semester of this school year. Offices affected with the automation were the registrar, cashier, accounting, and the Colleges of Education, Engineering, Arts and Sciences, Industrial Technology, Nursing and Graduate Studies. Feedbacks from the students were formulated when the first semester started.Over 75 % of them says that the automation process of enrollment was better compared with the old system. With the good result of the dry-runthe automated enrolment system will be last implemented this 2nd semester. Saint Louis Universitys Computerized Program was envisioned by Father Ghesleen de Vos. He proverb the importance of automating the academic systems particularly the accounting and registrars offices. His goal was to lessen the burden of handling tedious tasks that was brought about by the voluminous records processed every semester. In June 1969, Fr. De Vos vision became a naive realism with the acquisition of the IBM 1130 system. This gave birth the Saint Louis University International Business Machines Electronic Data Processing Office (http/www.slu.edu.ph).Mapua take of Technology started its computerized operations in the collection of relevant student information in the 1960s. During the 1997 University days of the Mapua initiate of Technology, the MIS office held a demonstration of a Windows-based prototype of an on-line enrollment system for the Deans and several Heads of Offices. The system, actual using Fox Pro for Windows, displayed various features for a faster enrolment. The first on-line enrollment system and student information system was developed and was tested on the summer of 1998 where all students gathered at the Burgos Gym for their enrollment (http/do-it.mapua.edua. ph).Context Flow DiagramThe Context Diagram also includes the people and other organizations which the system communicates. It also contains the data the system produces and the data that the system receives from the external entities. The entire system is rigid on the process Recording and accessing, under which several processes make up the entire Computerized Enrollment System. hear 1, are the external entities that send or receive information from the system are included in the Context Diagram.During enrollment, the students provide their necessary data for the system to process the transaction. The system activate by provide the needed data that will comprise the student information, payment of enrollment fees and other charges. The students information given by the student to the Registrars Office that will be stored in the system. After the student paid his obligation and receive a receipt from the Cashier. The Registrar releases the class schedule of the students with the other students records to have a hard copy for them. The Dean will have the record of class list.Figure 1. The Context Flow Diagram of Computerized Enrollment SystemDefinition of termThe following term used in this study are defined conceptually for clarity and lightsome understanding of the concepts. Class list. The lists of the student every subject given by the Dean of College to the Faculties. Class Schedule. The form of the student with the room and time assignment, and total assessment of the student. Requesting Class list. The Deans has the authority to access on the system and to have a hard copy. Printed Students Record. The hardcopy records of the student unbroken by the Registrar. Printed Students Record.The hardcopy records of the student kept by the Registrar. Recording and Accessing. The automated system can kept the records, monitor, and compute the assessment of the student. Registration form. The form that need to filled up by the student to have a Students reco rd to the Registrars Office. Students Accounts. The assessment of the student saved also on the system. Student ID number. This number assigned on the students to retrieve their profile and accounts. Students Record. The records of the student saved on the system.